You do not have to give us any personal information in order to browse our websites.
However, if you wish to register on our websites, subscribe to a service, book places at events, request further information, contact us, complete any surveys, enter competitions, or provide content for inclusion on our websites (e.g. blogs or other online forums) we will collect certain data, including personal data. The data we collect may include:
We may receive the above information directly from you or from your colleague or corporate contact who registers for a subscription or event on your behalf.
Please note that not all of the information we request is mandatory to provide you with the service. You are not required to provide any optional information.
Device and browsing data: In addition, we may automatically collect information about any website that you came from or are going to. We also collect information about the pages of our websites which you visit, the links you click on, IP addresses, the type of browser you use and the times you access our websites. Some of this information is aggregated and is not used to identify you, but we also use analytics software on our websites which allows us to link information about your use of our websites back to you, where you have logged into your account. We may observe your use of our websites, whether you open emails we have sent to you and/or events that you attend (where you use the bar coded name badge which we issue) and your activities at those events (such as the exhibitors you interact with). We may infer and derive certain information from these observations such as what additional brands, subscriptions and events you or a user similar to you may be interested in. This information will be used for our own internal and marketing purposes.
In accordance with data protection legislation, we will only process your personal data where we have a lawful basis for doing so. These bases are: (i) where it is necessary for the performance of a contract we have with you; (ii) where you have provided your consent; (iii) where it is necessary for us to comply with legal obligation that we are under; or (iv) where it is in our (or a third party's) legitimate interests and such interests do not prejudice your rights or freedoms.
The personal information we collect allows us to:
Group companies: We may share your personal information with our affiliate companies and their brands for the above purposes, including where a brand that you have subscribed to is managed or partly managed by one of our group companies (legitimate interests, of us, for internal efficiencies).
Events (including awards): Where you are attending an event organised by us we may share your name, job title and company with the other attendees of the event (including making this information available via the event app, on social media sites and/or in our event guide). Generally we will ask for your consent to share this information, but for some of our events, such as our awards and round table events (and any other events which we inform you of) we rely on legitimate interests to share this information because it is a fundamental part of such events (for example, for table plans and networking purposes).
If you enter one of our awards and are short-listed, your name and organisation details will be included in the award lists and materials used and distributed in relation to the award (legitimate interests, of us and other entrants and attendees of the awards, to allow other entrants and those attending the awards to see who is in the running).
We will share your registration information with the sponsors of our events who may contact you for marketing purposes (legitimate interests, of us, to attract the most appropriate sponsors for the event and of our sponsors, to facilitate business-to-business communications between them and our registrants before, during and after our events). We or our sponsors may contact you ahead of our events to enquire whether you'd like to set up a meeting with our sponsors at the relevant event.
Where you register to attend certain seminars or presentations at our events hosted by a third party, we may share your registration information with such third party (legitimate interests, of our hosts, so they know who has attended their events and so they can contact attendees about their goods and services).
Where you indicate that you want us to share your details with exhibitors at events (for example, by scanning your event badge at an exhibitor's stand) we share your information with those exhibitors who may contact you about their goods and services (consent).
Sponsored webinars and whitepapers: Where you sign up for a sponsored webinar or to access sponsored content such as whitepapers , we share your sign-up details with that sponsor who may contact you (legitimate interests, of us, to enable us to offer our uses premium business content free of charge, and of our sponsors, to facilitate business-to-business relationships). If you do not wish for your details to be shared we usually offer an alternative means of accessing this content.
Job sites: Where you apply for a job via one of our websites we share your application with the recruiter/employer advertising that job (consent). Where you indicate that you are happy for your CV and contact details to be made available to all other recruiters who have signed up to use our job websites, we share that information with them (consent). If you no longer want to make your CV and contact details available to all recruiters you can contact us at email@example.com or edit your account settings, but please note that recruiters who have already being given access to your CV prior to you changing your preferences may still contact you.
Your employer: Where your subscription to our service is a part of a wider corporate subscription (i.e. your employer obtains a subscription for all of its employees) we may share information about your use of the service with your employer (legitimate interests, of your employer, so they can understand how their staff are making use of the resources they have purchased).
Other third party marketing: In addition to the circumstances set out above, we may share your registration information including name, job title and contact details with other third parties for marketing purposes, where you have provided consent for us to do so.
Service providers: We may employ the services of third party service providers to help us in certain areas, such as website hosting, maintenance, call centre operation and the operation of events. In some cases the third party may receive your personal data (legitimate interests, of us, for service efficiency and to benefit from third party expertise, and our customers so they experience a good quality of service). However, at all times, we will control and be responsible for the use of your personal data and we will endeavour to ensure that our service providers are bound by contractual obligations to only process your personal data in accordance with our instructions.
Aggregate information: As mentioned above, we may use aggregated information so we can administer and improve our website, analyse trends and gather broad demographic information and detect suspicious or fraudulent transactions. We may pass this information to third parties. In most cases this information will be anonmyised, meaning that you will not be able to be identified from it.
Surveys: If you complete a survey, unless we inform you otherwise, your answers will be aggregated and anonymised for research and analysis purposes. However, if you choose to provide any information in your response to a survey which identifies you (e.g. name, job title), we may be able to identify you from this. If you choose to submit your email address to enter into any prize associated with the survey, this will be used to administer the prize only and will not be linked to your survey responses (necessary for a contract). We may share your responses in an aggregated and anonmyised form with third parties carrying out research relating to the topics covered in the survey or, if the survey relates to your use of one of our subscription products, and this forms part of a corporate subscription taken out by your employer for you and other employees, we may share information provided in your survey responses about your use of the subscription with your employer (legitimate interests, for research purposes). If you have included information about yourself in your survey responses (e.g. name, job title), third parties or your employee (as appropriate) may be able to identify you from this.
Administration of justice: We may occasionally be required by law, court order or governmental authority to disclose certain types of personal data (necessary to comply with a legal obligation, or for legitimate interests in connection with a legal claim against us). Examples of the type of situation where this would occur would be:
We process personal data about individuals who feature in our publications, content and products, including information we have researched from publically available sources (legitimate interests and for journalistic purposes).
We also use publically available sources to research prospective customers in order to send them marketing information about products and services relevant to them (legitimate interests, to grow our business).
In the event that the business is sold or integrated with another business, your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners of the business (legitimate interests).
If you provide a credit or debit card, we may also use third parties to check the validity of the sort code, account number and card number you submit in order to prevent fraud as well as to process any transaction you attempt via our websites. Any decision to deny you services based on the validity of your card details will be made by automated decisions. If you are denied a service because of this automated decision-making you are entitled to request us to further investigate. Please contact us at firstname.lastname@example.org where you have been denied access to a service based on your card details being declared invalid and you consider this to be in error. It may also be that you will need to contact your bank / payment provider.
If false or inaccurate information is provided and fraud is identified, details may be passed to fraud prevention agencies. Law enforcement agencies may access and use this information. We and other organisations may also access and use this information to prevent fraud and money laundering, for example when:
We may transfer some of your personal information to the United States of America to Singapore and to Australia as we have affiliates in these jurisdictions. In addition, we and service providers processing personal data on our behalf, transfer personal data to servers outside the EEA including in the Untied States of America and India for storage purposes. These countries may not have equivalent data protection legislation to the UK. However, when we transfer your personal information in this way we will endeavour to ensure that adequate measures are in place to keep your personal data secure, including via standard contractual clauses and Privacy Shield. If you sign up for one of our events outside the EEA (for example we hold events in the United States of America and Hong Kong), we may also transfer some of your personal information to the country where that event is being held, to the extent necessary to enable you to attend that event.
Where we have told you that we will do so – such as during the registration process to our websites/website services and events (as applicable) – we may from time to time contact you by email, SMS, telephone or post about our products and services (including from all our brands) that may be of interest to you.
If at any point, you would like to opt-out of receiving such marketing communications from us, or would like to change the channels that we use to contact you, please click on the unsubscribe link at the bottom of any emails you receive, or email us, stating your preferences, at email@example.com
Our site contains links to other websites over which we have no control. We are not responsible for privacy policies or practices of other websites to which you choose to link from this site. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your personal information.
We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal information for improper purposes.
Under certain circumstances, by law, you have the following rights in relation to your personal data:
These rights can be exercised by contacting us at firstname.lastname@example.org In order to protect you, we reserve the right to verify your identity before processing any such request.
If you are unsure about your rights you should contact your data protection supervisory authority. In the UK this will be the Information Commissioner's Office.
If you contact us in relation to your rights we will do our best to accommodate your request or objection. Please note, however, that not all rights are absolute.
You may review, correct, update or change your personal information at any time by contacting us at email@example.com Often, where you have signed up for an online account on one of our websites you can also amend you details via that online account.
As a reminder, if you have any questions about this statement or your personal information, please contact us at firstname.lastname@example.org